PURPOSE – PRIORITIES
One of the most common mistakes we make in our first immersions in Personal Productivity is to confuse your purpose with simply crossing out tasks or getting more done in less time.
It is demonstrated that this action gives us pleasure. It is even advisable to add low-profile tasks or those that need less focus or energy investment to be solved. With this we get to release a certain amount of dopamine (known as the happiness hormone) and gain confidence. For example if your graduation is close and you have nothing prepared you know that your priority in this moment to find a prom dress in San Antonio.
At the end of the day we find that, despite having crossed out thousands of tasks, and having enjoyed that little moment of short-term glory, the feeling that remains is that of not knowing if we are really moving on the right course to get our objective.
On the other hand, by not having established priorities or faced the right tasks, we will have a lot of urgent and unavoidable tasks knocking at our door every next day.
In today’s article I want to show you the importance of establishing priorities in your daily action plan and what strategies you can start applying today to work at the right time at the right time.
DISTINGUISH THE IMPORTANT OF THE URGENT
Before establishing priorities, you must take into account these two concepts:
Important: That task that directs you to your goal and is aligned with your purpose. Ask yourself: Does this task bring me closer to my goal?
Urgent: That task whose deadline is close to expire. Ask yourself: Do I need to do this task now?
Finally, to definitely distinguish one from the other, ask yourself: What would happen if I did not do this task?
When setting priorities, the first term to consider is importance rather than urgency and not vice versa, as is often done.
To help you establish priorities, distinguish these two terms and focus your efforts on the right tasks, I bring you 4 successful strategies tested for years.
This is a very simple strategy that is based on the idea that each day we can complete a maximum of 9 tasks divided into:
1 Large and important task that takes you directly to your goals. If today you could do only one thing, what would it be? Your answer is your choice.
3 Medium and medium importance tasks aligned with your objectives and purpose but which are not fundamental to perform them right now.
5 Small tasks of low importance that do not have to be aligned with your current goals, but that allow you to solve a bigger future problem that you can only solve.
Although the strategy is simple, it can be complex to assume at first, since we usually believe in Superman and find it difficult to reduce our planning to 9 tasks per day.
From experience I tell you that, as established by this rule every day you can take little more than these 9 tasks, there will even be days when you will have to set less to cross them all.
To be successful with it, if you are one of the people who usually have many urgent tasks, leave at least 1 medium task and 2 small ones free in your planning, to avoid skipping your own planning.
This rule is not unmovable, so play with these numbers until you find your perfect combination.
Tip: To get this rule to be 100% effective, nothing better than applying the resource that you proposed in the article about the Approach to the Approach. Solve the big and important task before noon and your motivation will trigger for the rest of the day.